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BLOA Board Meeting
7-31-07
Meeting called to order at 6:30
Attendance: Jack, Scott. Vince, and Susie
We need to approve the minutes from 6-11-07 during the August Board meeting.
First order of business was to approve the personnel manual. There was little discussion as it was explained that it could be amended should a problem arise. Susie will make sure that Diane has a finished copy to distribute.
It was brought up that Joe had not had his evaluation. Scott and Vince will contact Joe and set up a date.
Susie recommended moving the August meeting back a week in order to prepare the first draft of the budget. It was agreed. Jack is to inform Diane so that appropriate notice of the change is published.
The reserve study was reviewed and conditionally approved. Susie is to contact ARS and ask that the beginning reserve amount be adjusted for expenditures to the sidewalk replacement project. Also she is to ask Mike about including some sort of yearly amount to be set aside for expanding the sprinkler system. The ensuing conversation concerned the necessity of raising the monthly dues to include the $16.84 required by the reserve report but also the dire necessity to increase the operating budget. The assessment may have to be increased as much as $100 (including trash) to accommodate the reserve and operating budgets. The discussion centered on raising the starting rate for Joe’s seasonal help and the possibility of creating a summer assistant operations manager position. We must be more competitive in the employment market so that Joe does not have to hire inexperienced help each year.
The issue of providing insurance to Joe and Diane was discussed. Beverly Purcell gave Susie several different insurance plans to consider. It was suggested that she speak directly to both employees before the selection of a plan is made. The expense will be included in the draft budget. Hopefully Diane can set up the meeting after the next board meeting. We expect to have a better idea of how much we can afford to spend after reviewing the first draft of the budget.
It was decided to have Diane update the leases for the office rentals based on the market square footage. We need to be moving on this project to incorporate it into the new budget.
The issue of using lake water for irrigation was evaluated. Jack is to ask Curtis Schwab for a more detailed proposal. The DCC is to create the guidelines and establish bond amount for such projects.
Susie asked that Joe start spraying the weeds in the sidewalk and street. Some homeowners are not taking care of the weeds in front of their houses and some areas are looking rundown which decreases all of our home values.
We are still waiting for the results from the water testing we had done. Hopefully we will have the information by the next meeting.
Meeting adjourned at 8:10pm.
Minutes respectfully submitted by Susan Atwood.
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