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Blue Lake Board Meeting
Adoption of Policies Required by Senate Bill 89 & 100
April 1, 2008
Attendance of voting members: Susie Atwood, Vince Shimp, Missen Brucker, and Bruce Pearson
Non-voting: Gina Shaw
Meeting called to order at 6:40 pm
There was brief discussion of Gina taking over payroll responsibilities from Dalby Wendland to further reduce their monthly bill.
Susie reminded the board that policies were created last year and should be included in the section for policies. They include a policy concerning changing the gate code, reviewing the transfers to the working capital reserve, and reviewing interest rates annually. Gina will include these in the policy packet for the board notebooks.
SB 100 and SB 89 require the adoption and implementation of 8 polices. Gina researched the issues and then drafted policies for the board’s consideration. The policies address the following topics:
• Policy for the Adoption and Amendment of Policies, Procedures and Rules
• Policy for the Inspection and Copying of Association Records
• Policy for Alternative Resolution of Disputes
• Policy for Conflict of Interest
• Policy for Collection of Unpaid Assessments and Fines
• Policy for Investment of Reserve Funds
• Policy for Conduct of Meetings
The eighth required policy concerns enforcement. The Association has a CC&R Procedures and Enforcement policy in place. This policy was reviewed and revised in consideration of Gina’s input on actual enforcement. The board also revised the policy to include the handling of complaint submissions regarding potential violations.
Susie then submitted a check list for contract compliance. By requiring the items on the list to be included in all contracts where appropriate, it is hoped that the board will avoid the mistakes made with the preschool construction. The board approved the inclusion of a policy requiring the check list to be inserted in future contracts. Gina is to retype the list as a policy to risk proof all contracts entered into by the association,
Gina was asked to contact Mark Pearson and another website developer to ask for a bid for a maintenance and updating contract. On the website, Gina is to use the Senate Bill numbering for each of the required policies and to post the other policies.
Susie also asked Gina to include with the policies the article outlining the duties and liabilities of Board members for each member’s notebook.
Gina will make the revisions to the above adopted policies and get them in Friday’s board packets.
Meeting adjourned at 8:15.
Minutes respectfully submitted by Gina Shaw
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