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Nov. 9th 2006
Blue Lake Board Meeting
In attendance: Jack, Scott W., Kelly, Vince, Susie, Gina, Diane and 3 homeowners.
Minutes from Oct 12th board meeting: Kelly noticed a necessary change: “requirement of 100%” should read “requiring a quorum of homeowners.” Otherwise minutes approved.
Playground presentation: Representatives from the Blue Lake Pre-School showed their new proposal preserving more of the open space on the upper part of the lot. The new proposal basically would add on to the two existing play areas; also they’d like to add a small yard on what is currently being used as 3 parking spaces in the lower parking lot. On the west side of the school, they propose adding a retaining wall next to the lower parking lot to create a level play space. On the east side of the building they would like to add onto to the existing playground. In next months Bugle, homeowners will be invited to come to the office to see the plans.
There was mention of the concern of fire code, handicap parking spaces, and permits from the county.
Jack asked that they post flags as to where the fence lines will be. They will put them up tomorrow. Julie will send jpegs to Diane to post on the website.
Jack made a motion to notify the homeowners whose property backs up to the school areas, invite them to see the plans in the office, and invite them to our next meeting. We will be voting on this at next months meeting. Gina seconded the motion. Motion passed unanimously.
Budget Proposal: Copy located with the Blue Lake Office.
Susie recommended that we have a property insurance review to be sure we’re adequately insured. She suggested we look into a 2 million dollar for our Directors and Officer’s policy.
Susie said that she will come to the next meeting with price estimates for a reserve study.
There was some discussion of the current leases with our tenants, and what the current rental market is. There is noticeable damage being done to the community center which is space that they use during the week without additional rent being charged.
There were questions raised about real estate taxes and our filing status. Susie will contact Dalby Wendland and Carol Foot from Eagle County regarding these concerns.
Bill Reynolds voiced concerns over our insurance to indemnify the HOA with regard to the preschool operations.
Kelly asked how our current plans (sidewalks/arborists, etc.) will impact our operating budget. Susie talked about how a reserve study would help us have a concrete explanation to increase dues. She suggests we go forward with our operating budget and do an analysis after the reserve study.
Kelly made a motion to accept this budget proposal as the one we present to the homeowners. (Single Trash company to be voted on momentarily.) Scott W. seconded. Motion passed unanimously.
Sidewalk update: Vince found out that Eagle County is not (supposedly) responsible for sidewalk replacement. This is to be reviewed by Hindman Sanchez. The sidewalks have to stay there, but they don’t have to be replaced with a like surface. We must keep some sort of sidewalk on that stretch. Diane has the forms necessary from the county to move forward. Once we have a final opinion from Hindman Sanchez we can possibly get a few more bids. Vince is still looking into options of the surface material to be used. Diane suggested that we ask Joe for his opinions. Bill Reynolds suggested we wait until spring to get this started. Gina raised the question as to whether the county has any say over our not plowing this stretch of sidewalk.
Trash Collection Vote: One homeowner voiced a complaint that copies of other bids that were mentioned in November’s Bugle were not available and that the wording in the Bugle made it sound like this decision had already been made. Gina explained that this has been an issue the board has been discussing since her joining in February of 2006. The bids initially received would not have saved the homeowners any money and therefore we dropped the subject. Then Wally came back with a new bid which made this issue come back to the table. Vince was able to find the bid from Waste Management. See attachment. Though this homeowner was not appeased, Gina made a motion to move on.
Jack made a motion to accept Wally’s bid, Susie seconded. Motion passed with 5 votes; Kelly abstaining. Diane is to talk to Wally about when he will begin, Bugle blurb to notify homeowners.
Speed Control: Diane talked with someone from the county regarding their assisting with the cost of painting the crosswalks and posting signage. They are not willing to pay. This will be included in the long term financial plan and discussed again at a later date, as this project can’t be completed until spring anyway.
Susie suggested we move our meetings to Tuesdays instead of Thursday starting in 2007. We will put this in the December Bugle and move our meeting as of January’s meeting.
Pumpkin Carving: Diane reported the success. There were 50 pumpkins purchased this year, and it was agreed that we would purchase 50 again next year. This is included in next year’s budget. Diane was thanked for her efforts and creativity in coming up with this event.
Recreation Center update: Bill Reynolds reported that the proposed recreation center is moving forward with a lot of steam. He asked that we add this as an agenda item to our upcoming meetings. This will most likely have to be put to a vote of the homeowners. Kelly asked Bill to write an article for the Bugle. Bill is still working on the feasibility for the community as a whole, not just Blue Lake.
Kelly made a motion to add Susie as a signer to our accounts. This request was approved unanimously.
Meeting adjourned at 9:13pm.
Minutes respectfully submitted for approval by Gina Shaw
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