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Blue Lake Owner’s Association Board Meeting
Feb 12th, 2008
Board members present: Susie Atwood, Scott Wirkler, Missen Brucker, Kelly McKenney, Cheryl Bach. (Absent: Vince Shimp and Bruce Pearson)
Also in attendance: Gina Shaw and Joe Meade
HOs Present: Keith Johnson and Brian Keleher
Meeting called to order: 6:38pm
Approval of Minutes of Jan. 8th: done previously via email.
Agenda changes: Attorney responses and Storage Lot striping tabled until next month.
Homeowner Comments: none
NEW BUSINESS:
Variance Request: Brian Keleher would like a variance to the DCCs to put an off-site stick built home on his property at 0191 Black Bear Trail before he moves forward with getting specific plans to propose to the DCC. There was discussion of being consistent as last month there was a very similar variance request.
Missen moved that Brian Keleher be granted a variance for his application to build a house on the property located at 0191 Black Bear Trail from the DCC guideline that requires houses built in filing V to be “on-site” built; the remainder of the DCC guidelines and processes will be in effect and will apply to the remainder of the applicant’s application to build a house on that property so long as it has substantially similar design elements as the presented material (attach plans). Kelly seconded. Motion passed unanimously.
DCC Committee vacancy: Jack Musser has submitted his resignation from the DCC committee. There was discussion about his replacement. Gina was asked to put a “thank you to Jack” in the Bugle and ask for volunteers.
Letter to Traffic Judge: There was discussion about the letter Gina has drafted to the traffic judge who, according to the sheriff’s department is over turning tickets issued in Blue Lake. Cheryl voiced her concern about the letter going to the judge instead of the sheriff’s department. She suggested we direct a letter to the sheriff’ department first thanking them for doing more patrols and asking them if there is further action we can take as an association. It was agreed that if this letter is not effectual, then we will go to the judge showing that we’ve followed the chain of command.
OLD BUSINESS:
Preschool: Susie spoke of her conversation with our insurance agent. It was explained that if the preschool doesn’t have a general contractor, we are the principal insured. We would therefore need the preschool to be bonded. Susie made a motion for the preschool to get signs and locks for the gate. Missen seconded. Motion passed unanimously. Susie read the letter dated 1-14-08 that was sent to Michelle (preschool director.) (attach copy) There was discussion about the lack of timeline, and the problem of the ground being so wet in the spring. Susie proposed that we send a letter to the preschool board requiring a representative to come to the March meeting. Gina asked to send a copy of the 1-14-08 letter to the board. Gina was asked to check the files for 2008 additional insured from preschool
Policy for lien amount: Missen talked about the amount of the current delinquency limit before a lien is filed on a property and how that is affected by the increased dues. Missen made a motion to increase the amount of delinquency before filing a lien to $500 or 5 months whichever came first. Cheryl seconded. Motion passed unanimously. Gina asked about people who are making a legitimate attempt to pay. The board agreed that these homeowners should be offered a payment plan option without finance charges. It was agreed that liens on others be placed immediately once the amount of delinquency reaches $500.
Side walk connections: Missen talked about the tour she, Joe, and Gina took with her brother Hans (a civil engineer) to look into the feasibility of adding culverts and sidewalk to make connections at Pica, Rabbit, and between the pond/lake, etc.
There was extensive discussion. Missen will ask her brother for a suggested scope of work. Gina will then start calling civil engineers to get formal bids on all 5 connections. Gina was asked to add to the bugle that the board is actively seeking solutions to the issues caused by the removal of sidewalk last summer.
Susie mentioned the need to fence off the areas that were hydro seeded last year due to the inevitable coming mud season. Gina was asked to add a blurb to the Bugle about closing the path to encourage the new grass growth.
School district property: Cheryl presented a thorough cost analysis of maintaining the soccer field. The board commented on various line items. The cost dropped in 2007 due the lack of employees leading to payroll savings. It was suggested that the 2008 budget be included in the analysis Susie mentioned that we need to be on the agenda for budget consideration. Kelly suggested contacting our Eagle County representative to explore ways of ensuring a successful outcome with the County. Cheryl agreed and will contact the representative
Gina will ask soccer clubs, etc. about usage and come up with a list of activities that occur regularly on the site. Gina will contact Crown Mountain park board to get on their agenda.
Weed spraying: Joe Meade spoke about the bids he received from 3 companies (attach bids). He confirmed each applicant has a commercial applicator’s endorsement on their license. (A 4th bid was received immediately before the meeting, but was not considered due to being late.) There was agreement that dandelion control is important and should be included in the selected bid. One bid did not include dandelion control as they are not equipped to do that. This bid was excluded from consideration. Susie asked Joe if he had evaluated the bids. He did not express a preference. The Board agreed upon Outdoor Services. Gina was asked to get references. If the references are positive, she is to set up dates for the spraying. It was decided that the board will notify homeowners of the timing of the spraying and encourage individual weed control, but not attempt to coordinate this effort with the company we hire for the common spaces .
Staining office and preschool buildings: issue tabled until fall. The sidewalk issue was deemed a priority.
COMMITTEE REPORTS:
Financial Report: Budget performance from 2007: preliminary to the year end financial review the Association was, as expected, $15,000 over budget. New preschool doors and the sidewalk removal were not anticipated expenses when the budget was created. Payroll was significantly under budget because of inability to find laborers for seasonal work.
Susie talked about the reserve income needing to be broken out from operating; this to be set up this month. There was discussion about budget performance line items.
Gina’s report: Gina requested that the board approve keeping storage lot 2 space 30 vacant for snow for 6 months out of the year. Approval granted.
CC&R variances: 1. Kelly and Scott approved the written variance request from Stanley & Maria Szczelina.
2. Kelly and Scott approved the $100 level fine for Morris/Bridges to be sent 2-13-08 unless the vehicle is moved by 2-13-08 morning.
3. Kelly and Scott approved the $25 level fine for Bonilla because there is no written variance request.
Arborist: Brush Creek Landscaping (who sprayed for the first time in spring of 2007) submitted new estimates and recommendations for spraying and pruning in 2008. Joe can no longer prune the trees along JW Drive due to their height. Missen will ask Dave from Eagle Crest Nursery for his recommendation. Gina will contact the arborist to remind him of the timing difference of bud break in Blue Lake and to let him know that we’re still considering his bid.
Susie would like to have a special meeting regarding the necessary policies for compliance with senate bills 100 & 89. The date will be set when all policies to be considered have been collected.
Missen talked about CC&R enforcement regarding snow removal. She asked that we add this topic to the agenda for 2008 annual meeting.
Kelly moved to adjourn at 9:41.
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