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Blue Lake Board Meeting Minutes
November 12, 2007
Meeting Called to Order: Susie called the meeting to order at 6:30.
Attendance: Board Members: Vince Shimp, Kelly McKenney, Scott Wirkler, Jack Musser, Brian Smith, Susie Atwood
Also: Bruce Pearson, Missen Brucker, Gina Shaw, Joe Meade, Kerry Wirth, and Joe Chacon
Approval of Minutes: Minutes from last 3 board meetings (Sept 10th, Oct.8th, and Oct. 23rd) were already approved via email by all members in attendance at each meeting, except Kelly abstained from approval for Sept. Minutes were sent to HOs with notification of Nov. 29th meeting. Minutes of this meeting will be on the reverse of the December Bugle.
Terms of Board Members: Scott welcomed Missen and Bruce as new Board members. Kelly pointed out that we now had 8 Board members and we are only allowed 7. A discussion about how to handle this ensued. It was noted that, as we rarely have more people interested in the Board than positions, we wanted to find a way to include those who were showing interest. Kelly suggested the possibility of including “alternates” as a way of not turning away people who are willing to serve.
It was decided that from this point forward we will take a more formal approach to keeping accurate records of terms. Jack is willing to step down if it’s decided that having alternates is not in the by-laws. It was decided that technically the By-Laws and CC&Rs do not allow for alternates. The Board decided to investigate the available avenues to include the interested people and perhaps bring a suggestion to the 2008 Annual meeting.
Kelly made a motion to accept Jack’s resignation and accept Missen and Bruce in the 2 vacancies. There was discussion of what happens to the other 2 people who are willing to serve. Motion died for lack of a second.
Susie explained her findings after going through the minutes since Dec. 2003 to determine which board members’ terms are up (those being Susie, Kelly, and Jack.) Determining actual terms was deemed an impossible task as minutes and past record keeping is unclear as to who replaced whom.
Brian made a motion to accept Susie’s list of terms; accept the new members to the 2 vacancies; and accept Jack’s resignation from the board; and at future annual meetings we will hold a more formal vote. Motion died for a lack of second.
Susie made a motion to put Susie, Jack, Kelly, Missen, Keith, and Cheryl on a ballot for Nov. 29th meeting and take the top three for the 3 terms that are up. (Bruce is technically filling Gina’s vacancy.) Jack seconded the motion. Brian and Kelly opposed, all others approved. Motion passed 5:2. (See negation below)
There was discussion as to whether or not this is technically “New Business” which wouldn’t be allowed at this point for the Nov. 29th meeting. Susie made a motion to vote to see if this is technically new business for the Nov. 29th meeting. Brian seconded. Vote 5:2. This negates the above vote.
Brian made a motion to accept Jack’s resignation, and Susie, Kelly, Vince, and Scott’s terms will be up for re-election next Oct. Susie seconded. Kelly opposed, all else in favor. Motion passed 6:1.
Susie thanked Jack for his years of service. He will remain on as the DCC committee chair person. Susie made a motion to make Missen’s term to be the same as Bruce’s ending in 2010. Vince seconded. Kelly opposed. 6:1. Motion passed.
Scott welcomed Missen and Bruce to the board.
Election of Officers:
Brian nominated Susie for president; Bruce seconded. Passed unanimously.
Susie nominated Scott for Vice President; Vince seconded. Passed unanimously.
Susie nominated Brian as Treasurer, Bruce seconded. Passed unanimously.
Susie made a motion to keep Gina as secretary, Missen seconded. Passed unanimously.
Susie wanted it to be made public that there is no ill will intended toward Kelly at the Oct. 23rd meeting. Kelly was thanked for her years as president.
Homeowner Comments:
• Missen suggested that we change the gate combination more frequently.
• Missen asked that all storage lease terms need to be enforced.
• Missen asked that we include in a future Bugle what Waste Solutions is charging for lawn waste and other extras. Joe Chacon mentioned that Carbondale has a recycle center for yard waste.
• There was concern expressed about HO not removing snow from sidewalks. It was mentioned that this is Eagle County’s enforcement. Gina was asked to find out from the County. This is also in our CC&Rs, so there was discussion about our enforcing it. This to be added to the next agenda.
• Joe Chacon mentioned his involvement with the Lions Club and fund raising difficulties. He talked about the dues increase being necessary, but that the storage lot increase should be staggered so that people aren’t being hit twice at the same time.
New Business:
Agendas: Susie asked for agenda additions by the Monday of the week before each meeting.
Proposed By-Laws Committee: Susie mentioned wanting to ask homeowners to volunteer for a committee. The purpose of the committee would be to outline all the inconsistencies in our By-laws and CC&Rs. Kelly mentioned that getting a quorum for changes to the by-laws is more onerous than the vote to increase dues. Gina was asked to put something in the Bugle asking for volunteers.
Signage: Gina told of a signage request from Eagle County Sheriff’s deputy, Craig Sjoerdsma. His department would like signs that read “No Trespassing” and “Park Closes at Dusk” at the Tot-Lot, Soccer Field, and Lake. This will make it legal for law enforcement to search violators for drugs, etc. Kelly made a motion to purchased signs as requested. Missen Seconded. Motion passed unanimously.
CC&R Committee: Vince asked that we add discussion about the storage issues to the next meeting’s agenda. Susie asked for the lease, rules and regulations for the next board packet. Further discussion tabled until next meeting.
Old Business:
Sidewalk Removal: Brian spoke about a homeowner’s concern regarding the connection of sidewalks where Pica and Rabbit cross JW to the bike paths. It is a priority for this board to make these connections if there is money to do so. The bike path near the pond across to the lake is another missing link. Missen will talk to her brother (who is a civil engineer) and bring information to the next meeting about the logistics of these connections being made.
Joe’s Report:
• Steve Fowler’s last day was 10/31/07. Lex Carter’s last day 11/15/07.
• He’s getting new tires and batteries for the 1987 Chevy truck as the current ones won’t get him through the winter. Snow removal equipment is readied. Bathrooms closed; Porta-Johns are gone. Heat tape is on. Sprinklers are blown out.
• He will be starting the fence work this week. It is all stained and ready to install.
• He has removed some of the junk from the hillside. Skip Harlow has chased off some teenagers that were hanging out up there. Joe will continue to haul more junk out of there. There was discussion of bon fires that have been happening on the hillside. It was suggested that the fire department be called, as sometimes the sheriff’s department has a delay in its response time.
Committees: There was clarification as to who is on each committee.
CC&R: Vince, Kelly, Scott
Personnel: Kelly, Scott Vince, Susie
DCC: Jack, Jody Smith
Legal/Contracts: Kelly, Brian
Finance: Susie, Brian
Presentation by Kerry Wirth regarding budget proposal:
One of her concerns is that the proposed increase might be mistaken as a change to the by-laws allowing future boards to impose a 7% increase without putting it to a vote of the homeowners. (The board is only allowed to raise dues 5% annually without a vote.) It was explained that the 7% proposed increase is only for 2008.
Brian commented on the Reserve Study being used only as a guideline. Nothing is going to be replaced before its usefulness is truly up. At each annual meeting, budgets will show what items are up for replacements, and what items will need replacement. Susie explained that the reserve fund is not a stagnant fund that we leave alone and live off the interest. A portion of the reserve fund is spent each year.
Susie referred to the board’s inability to impose a special assessment that carries over more than one year as per Article 4; Section 5 of CC&Rs.
Preschool Playground progress: Gina to ask Michelle about the timing of their next step.
Suspending voting rights: Because the by-laws are unclear as to what “in good standing” means, Vince made a motion to have all board members scour the CC&Rs and by-laws this week and let Gina know by Thursday of their findings; Gina will send out notices Friday to members not in good standing. Brian Seconded. Motion passed unanimously.
Susie talked about the logistics of the Nov. 29th meeting.
Executive Session
Meeting adjourned at 9:40
Minutes respectfully submitted by Gina Shaw
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