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Blue Lake Homeowner’s
Board Meeting
4-10-07
Meeting called to order at 6:40.
In Attendance: Vince, Scott W., Kelly, Gina, Susie, Diane and 2 homeowners.
Minutes from Dec. 06, Jan. 07 and March 07 approved.
Scott W. has been given a new title of “Historian”.
Susie Report: Susie was able to get our interest rate on the Money Market account raised to 2.4%. Susie made a motion to combine the 2 money market accounts into one, Gina seconded. Motion carried. Susie made a motion to shop around for our banking as we are currently paying 9.75% on our note with a balance of $77,983. Scott asked if it is an adjustable rate. Gina seconded shopping around. Motion carried. Susie asked for a policy to look at our rates every January. “The board as a whole is to review interest rates every January.” Diane to start a tickle file to remind the treasurer.
Accounts Receivable had memorized transactions that were showing up automatically in error. Susie asked Diane to bring an Accounts Receivable Aging Report every month to avoid these types of problems in the future. Susie made a motion to change the policy for homeowner’s that are delinquent. She would like to have a letter sent when the delinquent amount reaches $180 that they have 30 days to cure….and that a lien will be filed when the amount reaches $250. Diane is to add this to the statement mailing when the amount is at $180.
Susie explained how our “working capital reserves” is not up to date. We need to get back to funding the reserves. The last time she could find that the reserves account was being funded was back in July of 2005. Susie moved to have the treasurer and office manager review the working capital on a quarterly basis and move money from the operating expense account to the capital reserve account as necessary. Gina seconded. Motion carries.
Aspen Reserve Specialists: via email they said they are coming May 1 and 2nd. Susie, Joe, and Diane are planning on meeting with them. Susie moved for a policy to have the board update the plan every August in preparation of the yearly budget process. As part of this motion she asked for a board policy to have a professional update every five years. (This is to be added to Diane’s tickle file.) Gina seconded. Motion carries.
Susie asked for approval on the new budget proposal….we are to review and approve at next meeting. Diane please add to the next agenda. Kelly asked Susie and Gina to write an article for the next Bugle explaining the reserve study. After the reserve study they are to write an article about the possibility of having to bring up our capital reserve account by imposing a special assessment. (Diane please remind us of this after the reserve study.)
CC&R Policy Enforcement Proposal: Attach latest policy proposal. Hindman Sanchez’s letter from Oct. 2006 stated that it is not only legal for us to enforce our CC&Rs, but that we are tasked with doing so. Kelly reviewed the current proposal. Variants and requests for same will be carefully documented. Diane read 2 emails from homeowners in favor of this policy. The laws may have changed regarding enforcement of satellite dishes. Vince suggested we take out the level 3. The board voted in the past that we will not proceed with foreclosure, but wait to collect when the home is sold or refinanced. Susie suggested that level 1bii read “on the same day”.
Gina made a motion to approve the Enforcement Proposal with above changes. Scott seconded. Motion passed.
Sidewalk repair: Attach Joe Chacon’s bid. Joe Chacon’s schedule works best to start this in May. Kelly said that after talking to a staff member at Eagle County Community Development, we need to apply to the planning and zoning commission to remove and reroute our sidewalk. Vince will check the timeline with Joe C. and Bill Reynolds so that we will not miss our opportunity to dump the concrete with Mid Valley Metro.
Arborist: Brush Creek Landscaping sprayed and put hangars on doors of properties they services. They will be billing homeowners directly. He also went through the common property and recommends spraying (only of coniferous trees that need it) for the white pine weevil and applying deep root stimulator for those trees. His bid is for $2257.00. Homeowners that didn’t receive service on April 2 should contact him directly to request service at the same time. Kelly made a motion to have him spray. 3 in favor, 2 opposed. Motion passed.
Weed Spraying bids: Diane called 4 different people, and none were willing to bid because they are either booked for the season or don’t have staff to do it. Diane is to put a tickle in her file to start looking for companies to spray in January of next year. Steve Aikens, a homeowner, works for Aspen Golf Course and is licensed for spraying. He has been in conversations with Joe and offered his help for $35 per hour. Joe asked to have Steve come in to advise him and his staff. Susie made a motion for us to hire Steve Aikens. Kelly seconded. Motion passed.
Office Leases: tabled until next meeting since Jack is not present.
Preschool Lease: Kelly still needs to make the changes. She asked if we feel the need to have an attorney look over the changes. It was decided that we did not.
Trash/Dumpster for post Garage sale: We decided on no dumpster after the garage sale.
Diane’s Report: Diane is tasked with selling (giving, or otherwise ridding us of) the tables and chairs for whatever she can get for them. Diane reviewed the list of delinquent homeowners and asked if she is to place a lien on the property. It was explained that a letter is to go out first stating …“If you do not pay your balance, a lien will be placed on your property…”
Welcome baskets: Kelly had suggestions for the letter. (Noted by Diane.)
Sue Driggers (homeowner) requested that we have the lake restocked with fish.
Meeting night: Mondays will be our new meeting night until further notice. Diane is to add this change to the Bugle.
Gate Code: Gina asked for us to change the code more regularly. Joe will change the code when the next Bugle goes out. Joe is to find out what a card reader for the gate would cost. (Susie will add this cost to the reserve study.) Joe is also tasked with finding out a cost of putting copper behind the lettering. Susie made a motion for Joe to paint the letters mid-night blue. Gina seconded. Motion passed.
Joe’s Report: Joe mentioned that he’s not getting much interest in the jobs available for the growing season.
There are some major problems at the top of the main ditch. Share price was voted to be raised from $11 to 12.50.
Meeting Adjourned at 9:15
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