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Blue Lake Board Meeting
5-14-2007
Meeting called to order at 6:40 pm.
Attendance: Vince, Scott W., Kelly, Susie, Gina, Diane
Approval of Minutes: April minutes approved.
Scott Hirsh has submitted his resignation to the board. There is an opening for another board member.
Treasurer’s Report: Budget accepted unanimously.
Our loan is against our assessments, not our property. Our mortgage is an adjustable rate.
ARS is still working on the completion of our reserve study. The fixed asset list has been updated. Gina and Susie are to get together to discuss Dalby Wendland’s duties, and how we might reduce our monthly expenses with them.
We should be getting a PDF file for year end stuff from Dalby Wendland for the website to save on copying expenses.
Personnel Committee: Susie asked to call a personnel committee meeting to update the employee handbook and to do Joe’s performance review.
Preschool Lease:
Diane printed up a tentative lease agreement which the board reviewed. Scott suggested we have all utilities changed to their name.
New Business: Michelle is looking into writing a grant for having solar panels put on the roof of the preschool building. She would like our blessing before she puts any more time or effort into this. Scott mentioned a concern for the integrity of the roof. Susie made a motion to conceptually approve solar panels with the understanding that there has to be design approval, and that the lease may change to reflect differing liabilities with regard to the roof. Kelly seconded. Passed unanimously.
Michelle got a bid from Elmer Glass for the replacement of 4 exterior doors. (Elmer Glass quoted $1850 per door.) This would not include changing the opening to accommodate a 7 foot commercial door. These doors need to be appropriate for panic bars.
Paperless Billing: Gina made the suggestion of sending ebills and emailing the Bugle to homeowners who would sign up for it.
Susie suggested that the minutes always get into the Bugle. It was agreed that this is important, even if it means using a tiny font for the minutes.
Canoes at the lake: Joe was asked to look into the price of a canoe rack. Boats at the lake need to be removed or locked up until we can get a rack. There is concern about boats being an attractive nuisance and the liability.
Diane’s report: Diane asked to purchase a large (5X3 foot) banner for $72 to advertise our annual garage sale. This banner would be placed at the Blue Lake entrance from Hwy 82 for a couple days before the weekend.
Joe asked to look into the price of a copper backing for the entry sign.
Mid Valley Counseling is behind in rent. Susie asked Diane to send them a letter.
In the future, the A/R Aging Summary report to show only those over $250.
CC&R enforcement: Diane showed her handling of CC&R enforcement to date. She showed examples of the 11 photos and letters sent out. We agreed that Diane should include walking the bike paths on her weekly trek Diane got a phone call from an irate homeowner on regarding a business including lots of trailers; employees parking on the street; materials dumped on the lawn; and noise early in the morning.
Susie would like Diane to include in her violations grass growing up in the sidewalks and driveways.
Joe’ Report: The lake gate was driven through since the code was changed. Joe showed the bid from Aspen Overhead Door for $5068 to replace the key pad with a card reader.
The fence along JW (from the Hwy 82 entrance to the lake gate) needs to be replaced.
Meeting adjourned at 9:45.
Minutes respectfully submitted by Gina Shaw.
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