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Blue Lake Board Meeting
3-13-07
Meeting called to order at 6:35
In attendance: Susie, Vince, Kelly, Jack, Scott W., Gina; also Diane Henderson, and Joe Chacon
Approval of minutes: tabled. Kelly needs to submit February minutes.
Sidewalk issue: Kelly brought us up to speed on what’s happening with the sidewalk issue. There is still some question as to whether this is the association’s responsibility. We have approximately 1800 X 4 feet of sidewalk in that area. Two bids have been secured. (Attach to minutes.) Joe Chacon talked about the option of replacing the concrete with road base. In his opinion road base won’t stay compacted and will wash out. He also doesn’t feel we need to remove all the concrete as there are some areas that are still in good shape.
Compost granite with magnesium chloride is another option. Joe C. has done some research about another option called Soiltac. This is a liquid product that would be sprayed on top of road base, crusher fines, or whatever soft surface….then it is rolled to match the grade of remaining concrete. He’s willing to do a sample area. Susie mentioned that we could move the sidewalk away from the trees near the Tot Lot, but Scott noted that in order to do we’d have to move the new sprinkler lines.
Jack suggested we rip out the worst area of 20 or 30 feet and doing a sample of whatever surface we decide to try. Hopefully in doing so we could find something that matches the concrete that is still in good shape. This would also stretch the expense over several years.
Joe C. has also talked to Bill Reynolds about disposing of the concrete. The concrete must be broken up in order to dump it on Mid Valley Metro’s property. We have permission to dump at anytime, even before they’ve drained the pits.
Vince asked Joe C. to prepare a bid for the removal of the entire sidewalk, just to have “apples-to apples” bids. Vince will call the other bidders to assure their bid includes breaking up the concrete to about 1 foot pieces, which is what Mid Valley Metro will require.
Gina made a motion to find out from the county whether or not we can just remove the existing sidewalk. Susie seconded. Diane to work on this with the county to more clearly understand our plot.
Preschool: Kelly asked if we’d gotten an appraisal of the preschool for the possibility of selling the building. Diane read 4 emails she received from home owners all in favor of retaining ownership of the building.
We reviewed the PUD for the community center building. It’s unclear whether or not we can sell the building. Scott made a motion to let the idea of selling the preschool building die; seconded by Jack; passed unanimously.
Leases for offices: The offices being rented have been on a month to month basis since May 31st, 2003 and have therefore not seen any increases. We agree that we aren’t going to pursue back rent based on the old lease.
Susie made a motion to have Jack look at the going rate for office space in this area so that we can negotiate without over charging. Joe is to find out the square footage. Diane is to mention to the tenants that the leases are being reviewed by the board. Kelly seconded. Passed unanimously.
CC&R committee: meeting after the general board meeting.
Trash/Dues- stop service for non-payment: Diane mentioned her concern of paying for the trash service for those delinquent on their HOA dues. It was agreed that we won’t stop service, but will put liens on properties as necessary and wait to collect. Gina asked about an extra service for homeowners to “clean out” in the spring (perhaps immediately after the community garage sale.) Diane was asked to ask Wally about an extra “clean up day” at the curb. She’s also to ask for a list of what is recyclable at the curb. The extra day is not to be a construction dumpster for fear that non-homeowners would dump in it.
Staff/Committee Reports: to happen at a later time
Treasurer’s report: See attachment. Susie explained how the lack of increases in reserves from each homeowner has affected our financial situation. She said that she will bring to future meetings a P&L Budget Performance and Balance Sheet.
She also explained the happenings with Aspen Reserve Specialties, and what progress is being made with having the reserve study done.
Diane’s report:
Welcome Baskets: She talked about her ideas for the welcome “basket” for new homeowners. Kelly asked Diane to add something to the Bugle offering homeowners a chance to add things to our baskets. Kelly is to purchase $20 baskets in Colorado Springs for approximately $1.00 each. It was agreed that the items inside each basket should be donated, with no cost to the association.
Brush Creek tree spray for homeowners. We are bringing the arborist here, and he will contract with each HO that responds to service trees on the individual properties. He’s coming at the end of March to look and then back to spray 1st or 2nd week in April. Diane to contact the arborist to make sure we’re not missing the first budding of trees in our neighborhood.
Diane is asking for the last Monday, Tuesday, and Wednesday of March as unpaid vacation for a family vacation. Approved by the board.
Joe’s Report: Meeting for Robinson Ditch on the March 19th. Attach report
He talked about hiring one less person for the growing season and his budget for the employees. We will be farming out weed spraying. Joe is to follow the master plan for landscaping created recently by Tom Hazard.
Joe talked about his upcoming projects. He plans to redo the picnic table tops that are exposed to the sun (soccer field, etc.)
Joe asked what we should do with the 8 tables and 120 chairs that are currently in the basement of the preschool. Dian is to ask the preschool if we can keep them there temporarily. Diane was asked to put a blurb in the Bugle asking if anyone wants them. Joe is to put some of the chairs into the back room of the office for use at the annual meetings.
Joe needs to secure 3 or 4 bids for weed spraying.
Meeting adjourned at 9:15.
Minutes respectfully submitted by Gina Shaw.
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